{"id":3425,"date":"2020-02-24T13:57:15","date_gmt":"2020-02-24T18:57:15","guid":{"rendered":"https:\/\/thepayrolledge.com\/blog\/employeurs-internationaux-le-guide-ultime-de-la-paie-aux-etats-unis\/"},"modified":"2026-06-10T19:20:41","modified_gmt":"2026-06-10T19:20:41","slug":"international-employers-the-ultimate-guide-to-us-payroll","status":"publish","type":"post","link":"https:\/\/thepayrolledge.com\/fr-ca\/blog\/international-employers-the-ultimate-guide-to-us-payroll\/","title":{"rendered":"Employeurs internationaux : le guide ultime de la paie aux \u00c9tats-Unis"},"content":{"rendered":"\n<span id=\"hs_cos_wrapper_post_body\" class=\"hs_cos_wrapper hs_cos_wrapper_meta_field hs_cos_wrapper_type_rich_text\" style=\"\" data-hs-cos-general-type=\"meta_field\" data-hs-cos-type=\"rich_text\"><p>If you\u2019ve ever worked on expanding a business, it won\u2019t come as a surprise that there are many different things<a href=\"https:\/\/www.thepayrolledge.com\/blog\/5-us-employment-laws-you-might-be-breaking\"> you must consider<\/a>. Can you sell this product in your chosen entry location? Will you have to open a branch office, or is it time to create a subsidiary? Will you need to hire employees, and if so, how?<\/p> \n <!--more--><p>&nbsp;<\/p> <p>If you answered \u201cyes\u201d to the last question, then you\u2019ll also have to conduct payroll. As you already know, how to do payroll varies from country to country. Depending on where you are, it may even change from province to province or state to state.<\/p> <p>&nbsp;<\/p> <p>In the United States, you might even have to pay attention to a third level of government when it comes to running payroll. Local and city governments sometimes have laws on the books that can make big changes for employers.<\/p> <p>&nbsp;<\/p> <p>So, how do you do US payroll? If you find yourself asking this question, this guide is for you. It covers the basics of US payroll, as well as some of the finer details. With it in hand, you\u2019ll be well-positioned to start paying your new American employees<a href=\"https:\/\/www.thepayrolledge.com\/blog\/what-you-need-to-know-about-us-compliance-in-2020\"> the right way<\/a>.<\/p> <p>&nbsp;<\/p> <h2>US Payroll 101: The Basics<\/h2> <p>&nbsp;<\/p> <p>On the surface, how to do US payroll looks fairly similar to payroll in other countries. You\u2019ll need to set up an account with the IRS. You\u2019ll then collect information from your employees, including:<\/p> <p>&nbsp;<\/p> \n <ul> \n  <li>Name and Social Security Number<\/li> \n  <li>Current address<\/li> \n  <li>Occupation<\/li> \n  <li>&nbsp;<\/li> \n <\/ul> <p>You\u2019ll also need them to fill out <a href=\"https:\/\/www.irs.gov\/forms-pubs\/about-form-w-4\">Form W-4<\/a>. This form authorizes you to collect and withhold income tax on the employee\u2019s behalf. There are<a href=\"https:\/\/www.thebalancesmb.com\/calculate-income-tax-withholding-from-paycheck-398714\"> different methods for tax withholding<\/a>, so the employee can tell you which method they want you to use. You\u2019ll require this form before any new hire starts earning wages.<\/p> <p>&nbsp;<\/p> <p>Once you have the paperwork filed, your new employee can start work. You\u2019ll have to calculate their wage information for each pay period on the calendar. For an employee paid a salary, this would include the salary they earn per pay period. For an employee who is paid hourly, it would be the hours they worked multiplied by their hourly wage.<\/p> <h2>Calculating Income Tax Withholdings<\/h2> <p>Here\u2019s where US payroll begins to get a little more complex. Once you\u2019ve calculated an employee\u2019s earnings, you\u2019ll also have to tabulate their withholdings and other deductions.<\/p> <p>&nbsp;<\/p> <p>To do this, you\u2019ll need to know approximately how much they earn per year. This determines their<a href=\"https:\/\/www.huffingtonpost.ca\/entry\/2020-tax-brackets-irs_l_5dcc893be4b0d43931cee664\"> tax bracket<\/a>. The IRS provides tables, which allows you to determine the appropriate rate of withholding for each employee. You\u2019ll then calculate how much federal income tax to withhold on the employee\u2019s behalf.<\/p> <p>&nbsp;<\/p> <p>Remember<a href=\"https:\/\/www.thepayrolledge.com\/blog\/5-us-tax-forms-international-companies-employing-workers-in-the-us-need-to-be-familiar-with\"> the W-4<\/a> and the different tax withholding methods? This essentially tells you whether to be conservative with withholdings or not. With the conservative method, you can use a higher tax rate and withhold more from an employee throughout the year. This increases their chances of receiving a refund or, at least, not needing to pay the IRS anything come April 15.<\/p> <p>&nbsp;<\/p> <p>Some employees opt not to use this method. They prefer to keep more of their cash in their pocket, although they may end up on the hook for additional tax in April.<\/p> <h2>Other Deductions<\/h2> <p>Income tax isn\u2019t the only deduction you\u2019ll need to make from your employees\u2019 paychecks. You\u2019ll also have to make deductions for Social Security and Medicare.<\/p> <p>&nbsp;<\/p> <p>These deductions represent a co-pay between employer and employee. Current rates for Social Security and Medicare are<a href=\"https:\/\/www.irs.gov\/taxtopics\/tc751\"> 12.4 and 2.9 percent<\/a>, respectively. This is split between employer and employee. You\u2019ll deduct the employee amounts from payroll. The other half will have to come from the business\u2019s account.<\/p> <p>&nbsp;<\/p> <p>You might need to deduct other amounts from an employee\u2019s paycheck as well. If you offer health insurance or other benefits that have a co-pay portion, these amounts will be taken from the employee\u2019s earnings. The same is true of contributions to a pension plan.<\/p> <p>You may also need to make deductions for workers\u2019 compensation insurance and unemployment programs.<\/p> <p>&nbsp;<\/p> <h2>State and Local Rules<\/h2> <p>&nbsp;<\/p> <p>In addition to the federal deductions, you\u2019ll also have to look to the laws in the state you\u2019re operating in. If you have offices and employees in multiple states, you could be contending with<a href=\"https:\/\/www.thepayrolledge.com\/blog\/payrolling-us-workers-from-abroad-5-laws-you-need-to-know\"> several different sets of rules<\/a>. As mentioned earlier, some cities and local governments might also have laws on the books that require you to withhold from an employee\u2019s paycheck.<\/p> <p>&nbsp;<\/p> <p>State income tax is the most common deduction. There may also be state social programs. Some states ask employers to cover the entire cost of unemployment insurance, while others set it up as a co-pay between employer and employee.<\/p> <p>&nbsp;<\/p> <h2>Minimum Wages, Record-Keeping, and More<\/h2> <p>&nbsp;<\/p> <p>You\u2019ll also need to look to the laws at multiple levels to ensure you\u2019re complying with rules about<a href=\"https:\/\/www.thepayrolledge.com\/blog\/5-us-employment-laws-you-might-be-breaking\"> minimum wages and more<\/a>. The federal Fair Labor Standards Act lays out rules for minimum wages, although state law can set the minimum above the federal minimum wage.<\/p> <p>&nbsp;<\/p> <p>The same is true of<a href=\"https:\/\/www.thepayrolledge.com\/blog\/global-companies-5-things-to-keep-in-employee-files-in-the-us\"> record-keeping requirements<\/a>. FLSA requires employers to keep good payroll records, but some states may require you to hand out paystubs.<\/p> <p>&nbsp;<\/p> <p>There are also rules about overtime. FLSA was just revised to make more employees eligible for overtime wages. State law can also<a href=\"https:\/\/www.abc10.com\/article\/money\/workplace\/2020-new-laws-here-is-whats-new-in-the-california-workplace\/103-76b61e83-3b2c-418b-b9d5-1c5e280fa9dc\"> herald big changes<\/a>. California is a great example. In early 2020, the state introduced a new law that reclassified many freelancers and contractors as employees. In turn, employers would be responsible for offering benefits, health insurance, and complying with other rules.<\/p> <h2>Rules about Remittances<\/h2> <p>Perhaps the most challenging part of payroll in the US is keeping<a href=\"https:\/\/www.thepayrolledge.com\/blog\/noncompliance-the-high-cost-of-doing-business-in-the-us\"> on top of remittances<\/a>. The IRS schedule for sending in payroll withholdings can be quite demanding. If your quarterly remittances exceed a certain amount, you may find yourself on the semi-weekly remittance schedule.<\/p> <p>&nbsp;<\/p> <p>That means you\u2019re sending remittances to the IRS twice weekly, on top of the paperwork you need to do to file those remittances.<\/p> <p>&nbsp;<\/p> <h2>Stay One Step Ahead with the Right Help<\/h2> <p>&nbsp;<\/p> <p>If all this information sounds a bit daunting, don\u2019t worry. If you\u2019re wondering if there\u2019s an easy way for how to do US payroll, there\u2019s good news.<\/p> <p>&nbsp;<\/p> <p>Working with the right partner can help you manage the ins and outs of your US payroll. With their expertise, you can be sure your employees will be paid on time and correctly every pay period. You can also be sure you\u2019ll stay on top of remittances and other paperwork.<\/p> <p>&nbsp;<\/p> <p>Finally, a partner will also help you monitor and<a href=\"https:\/\/www.thepayrolledge.com\/blog\/5-common-mistakes-international-companies-make-in-the-us-payroll-process\"> manage your compliance<\/a>. As the laws around payroll and employment continue to change, having a knowledgeable US payroll provider could make a world of difference.<\/p><\/span>\n","protected":false},"excerpt":{"rendered":"<p>If you\u2019ve ever worked on expanding a business, it won\u2019t come as a surprise that there are many different things you must consider. Can you sell this product in your chosen entry location? Will you have to open a branch office, or is it time to create a subsidiary? Will you need to hire employees, [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":3427,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[315,316],"tags":[],"class_list":["post-3425","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-emploi-transfrontalier","category-remuneration-des-travailleurs-internationaux"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Employeurs internationaux : le guide ultime de la paie aux \u00c9tats-Unis - The Payroll Edge<\/title>\n<meta name=\"description\" content=\"L\u2019avantage de la paie : Simplifiez la gestion de la paie aux \u00c9tats-Unis gr\u00e2ce \u00e0 des analyses expertes en conformit\u00e9 et des solutions d\u2019externalisation d\u00e9di\u00e9es pour simplifier 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