{"id":3642,"date":"2019-10-03T15:10:17","date_gmt":"2019-10-03T19:10:17","guid":{"rendered":"https:\/\/thepayrolledge.com\/blog\/entreprises-mondiales-5-choses-a-garder-dans-les-dossiers-des-employes-aux-etats-unis\/"},"modified":"2026-06-10T19:20:41","modified_gmt":"2026-06-10T19:20:41","slug":"global-companies-5-things-to-keep-in-employee-files-in-the-us","status":"publish","type":"post","link":"https:\/\/thepayrolledge.com\/fr-ca\/blog\/global-companies-5-things-to-keep-in-employee-files-in-the-us\/","title":{"rendered":"Entreprises mondiales : 5 choses \u00e0 garder dans les dossiers des employ\u00e9s aux \u00c9tats-Unis"},"content":{"rendered":"\nHiring and employment often present concerns for global employers. How do you let someone go? How can you find the right people for the job? What are your tax responsibilities as an employer, and how do you make sure you\u2019re not misclassifying your workers<\/a>?\n\n<\/span><\/span>\n\nRequest a quote for US payroll services today!<\/a><\/span>\n<\/span> \n\nThere are many nuances in this area, including documentation and employee files. You might be wondering what you need to keep in your files. Employing workers creates plenty of paperwork, but do you need to keep everything<\/em>?\n\nIf you keep these five records, you should be well on your way to satisfying most requirements.\n

1. Global Companies Must Keep Files Relating to Job Performance<\/h2>\nYou\u2019ll want to keep documents related to the employee\u2019s job performance in their file. This includes records of evaluations and commendations.\n\nThese documents are important, particularly if an employee or ex-employee decides to file proceedings against you. Evaluations can show a record of the employee\u2019s performance, which can help establish a pattern of behaviour in a courtroom situation.\n

2. Tax Documents Are Also Important<\/h2>\nGlobal companies may feel overwhelmed by the number of tax forms they need to fill out or have their US employees complete. Not only are these important to complete, but it\u2019s important for you to keep them on record.\n\nAt minimum, you\u2019ll want to keep a copy of the employee\u2019s Form W4<\/a> on file. This document allows you to collect and withhold taxes on the employee\u2019s behalf. Employees should be permitted to periodically review and amend the form, which can be difficult if you don\u2019t have it on file.\n

3. Records Pertaining to Discipline and Complaints<\/h2>\nIt\u2019s also important for global companies to keep formal documentation of poor employee behaviour, disciplinary actions, and complaints from co-workers or customers. All these files can be presented as evidence in court.\n\nThey may also assist you in determining whether to keep on an employee or let them go. If corrective measures have been taken, but the employee\u2019s behaviour doesn\u2019t improve, it might be time to let them go.\n

4. Information about Compensation<\/h2>\nYou\u2019ll also want to file records around notices of raises. You should supply employees with written statements of their raises, but you will want a copy in your files as well. This can serve as evidence if the employee lodges a complaint.\n\nBenefits are also a form of compensation, and you\u2019ll want to those records as well.\n\nBe sure to explain to employees what their compensation consists of, and have them sign a form indicating they\u2019ve read and understood the information.\n

5. Documents about Hiring and Departure Should Be Kept<\/h2>\nYour employee file should open with a description of the job, as well as the employee\u2019s resume and application. You should also include your formal offer of employment.\n\nYou\u2019ll need to retain records for some time after an employee departs, so be sure to add documents to their file. Other documentation, such as exit interviews<\/a> and records that clearly state the reasons an employee parted ways with the company, are important to keep on file. As with paperwork mentioned earlier, these items can serve as evidence if a complaint arises.\n\nWith these basics in hand, global companies can build better personnel files for their US employees.\n\n\"blog-cta-us-payroll-services-2\"<\/a><\/span>\n<\/span> \n","protected":false},"excerpt":{"rendered":"

Hiring and employment often present concerns for global employers. How do you let someone go? How can you find the right people for the job? What are your tax responsibilities as an employer, and how do you make sure you\u2019re not misclassifying your workers?<\/p>\n","protected":false},"author":9,"featured_media":3643,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[315,328],"tags":[],"class_list":["post-3642","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-emploi-transfrontalier","category-gestion-dune-main-doeuvre-transfrontaliere"],"acf":[],"yoast_head":"\nEntreprises mondiales : 5 choses \u00e0 garder dans les dossiers des employ\u00e9s aux \u00c9tats-Unis - The Payroll Edge<\/title>\n<meta name=\"description\" content=\"Dossiers des employ\u00e9s : D\u00e9couvrez 5 documents importants que les entreprises mondiales devraient conserver dans les dossiers des employ\u00e9s am\u00e9ricains pour soutenir la conformit\u00e9 et une gestion efficace de la 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